COMPETITION HANDBOOK
Mission Statement
SAADI gymnastics competitions aim to set new standards for excellence in the amateur sport by providing a well-organised, efficient, and enjoyable experience for all participants.
Key benefits of attending a SAADI gymnastics competition:
We will strive for ALL competitions to start and finish on time, or even early!
Fewer gymnasts will be competing, creating a less crowded environment
Innovative processes, such as streamlined registration, will make the experience more convenient for participants and prevent over crowding of events.
First come, first served registration policy ensures fairness for all clubs.
How do I enter your gymnastics competitions?
All of our competitions are now entered online via our website. This is to make the process as easy as possible for clubs to enter.
To enter any of our competitions you can search our website for the one that you would like to enter and then follow the link. Enter your club name and add your place to the basket. To purchase multiple places simply add 1 place to your bag and then proceed to the checkout where you will be given the option to change the quantity. If you are adding more than 20 gymnasts you will need to add them around 10 at a time by returning to the quantity drop down menu. When you have completed your purchase you will receive an email confirmation with the Entry Form attached.
Please be aware that the entries will be automatically closed if the maximum entry limit is reached regardless of whether the closing date has been reached. This is to maintain a positive experience for those that have already entered.
Late Entry Fee
In the unlikely event that there are still spaces available after the closing date has passed there will be a £5 administration fee added to each individual gymnast’s entry fee.
Judging Fee
If you are unable to provide a judge for a competition you will be required to pay a fee of £150 to cover the costs of sourcing a replacement judge. If your judge is withdrawn and no fee is paid then SAADI reserve the right to refuse the club entry.
Changing Entry Information
Before Competition Closing Date
If a gymnast is unable to attend the competition due to injury, illness etc. then you are welcome to switch in another gymnast from your club. Please email the Competition Coordinator with all the entry form details but stating which details are to be removed from the entry and which are to be inserted in their place.
After Competition Closing Date
Please contact the Competition Coordinator to discuss your individual situation. However, it may be too late to alter the entry information.
Withdrawal of Entry
To do this please email the Competition Coordinator with the gymnast’s details.
Fees to withdraw
After the closure date – A fee may be charged, please contact the Competition Coordinator to find out this detail.
Before the closure date – No fee will be charged as part of consumer rights.
Confirmation of programme
After the entry closure date, the Competition Coordinator will finalise the competition programme and circulate this to all clubs.
If you haven’t received an email of the competition programme seven days prior to the competition start date, please contact the Competition Coordinator.
Please check your ‘junk mail’ boxes before contacting the Competition Coordinator.
Regulations
Disability:
We always have a disability category, please see the entry form for how to enter.
Competition Behaviour
At SAADI we want all our competitions to be fun and fair for everyone, with this in mind we have created a list of rules to make these aims become a reality.
While competitions can become competitive, please be encouraging and supportive of all other competitors and officials (Judges and coaches etc.). Please remember to be respectful to all involved regardless of the outcome of the competition. There is a time and place to discuss results and in front of other gymnasts and coaches is not the time. Any questions or concerns should be directed to the competition Coordinator.
The Competition Coordinator has the right to withdraw any gymnasts or clubs where appropriate behaviour isn’t upheld before, during and after the event (this includes but is not limited to if gymnasts train for more hours than the competition level allows for). This could affect future attendance at our events and become a welfare issue.
Photography
It is your responsibility as the coach in charge of your entered team/club to be aware, and have records, of anyone that can/can’t have their photo/video taken for media purposes. If you have anyone that can’t, please ensure the Competition Coordinator is aware prior to the date of the event so they can inform the appropriate persons so that any photography/video of them is avoided. This can be done via the ‘Entry form’.
The following information is taken from the British Gymnastics policies and must be passed onto those who will be representing your club at this event, including spectators.
Photos may only be taken for personal use. Unless specifically accredited to do so, you may not take photos for sale, other commercial use or for publication in printed or electronic form, such as on websites.
Some photos may be published by Clubs, but this may only be done in accordance with the British Gymnastics Child Protection Policy.
If you have any concerns about the identity or actions of any photographer or if you believe that any unsuitable photos are being taken, you should report your concerns to the competition coordinator or club welfare officer. In the interests of child protection please do let us know of anything that may be damaging to the welfare of a child.
The use of flash or supplementary lighting is not permitted while gymnasts are warming up or competing. Please make sure that the flash is turned off on any device being used as your camera.
The use of live streaming is not permitted during any part of this event.
When ‘posting’ images on personal social media please ensure the following to reduce the risk of publication of the image (this isn’t the full list but key from the policy):
Personal details are kept to a minimum – Use of their first name only etc.
Suitable, sensible, and appropriate image taking/selection – Avoid such skills as splits and sensitive areas on the body
Blur anyone else out of the image – Use technology to blur others out the image (if you can’t, don’t take/post the image)
If the Competition Coordinator/Welfare Officer suspects inappropriate photography or filming, the Officer/Coordinator should exercise their powers under the conditions to request the person to leave the venue and to surrender any film and/or delete any images relating to the event.
Complaints and grievances
If you have a complaint or grievance regarding any happenings about or at this event, please ensure you send in your details to the Competition Coordinators’ email within five working days of the event date. There is a time and place to discuss grievances and in front of other gymnasts and coaches is not the time. Any questions or concerns should be directed to the competition Coordinator.
Health and safety
Overview
The health, safety and welfare of all participants (gymnasts, coaches and officials) is the primary consideration. All British Gymnastics policies and procedures will be followed with regards to health, welfare and safeguarding and protecting children.
Risk assessments
Risk assessments have been carried out for this event but if you feel there is something that may require additional assessment please contact the Competition Coordinator ASAP with specific details.
While risk assessments for the event have been completed, your club is responsible for specific risk assessments related to your club e.g. travelling to and from the event etc.
Welfare
As part of your risk assessments and preparation for the event, please consider the welfare of individual gymnasts, including such items:
Clothing not being revealing/embarrassing for males, females, and transgender gymnasts/coaches/judges.
Age of gymnasts when changing, socialising etc.
Allergies
As part of the safety for everyone, please ensure you pass on the message to all your coaches, gymnasts, judges, and parents/spectators that any food being brought to the event should be nut free and keep in mind any other potential allergies that could be affected by food being brought.
Emergencies
As part of the event, everyone attending must adhere to the emergency procedures and follow the professional guidance of the Competition Coordinator and members of staff from the venue. Below is a brief guide of the venue emergency procedures.
In the event of the emergency alarms sounding please evacuate via one of the following routes:
These will be highlighted on the day during a safety briefing
Coaches are to ensure all their gymnasts are kept together until registered and then handed back to their responsible adult.
Terms and conditions
By entering this event your club is agreeing to the rules, regulations, and standards within this handbook.
Failure to comply may see your club being excluded from the event without refund.